Small Business Payroll Services in Austin -
That Saves You Time & Headaches

Managing payroll in-house sounds manageable — until it isn’t. Between calculating correct withholdings, staying current on Texas Workforce Commission requirements, and making sure every pay run ties back to your books, it quietly becomes one of the most time-consuming jobs in your business.

At Austin Bookkeeping Hub, we take the whole thing off your plate:

• Payroll processed on your schedule — weekly, bi-weekly, or semi-monthly
• Wages and withholdings calculated correctly every pay period
• Payroll tax payments coordinated so deadlines are never missed
• Deductions, garnishments, and benefit contributions tracked and applied
• Your payroll records kept in sync with your books throughout the year
• W-2s and 1099-NECs prepared at year-end, ready for your tax professional

And because we’re a bookkeeping firm — not a CPA office — you get all of this at rates that actually make sense for a small business.

Absolutely. Whether you’re bringing on your first full-time employee, adding seasonal help during a busy stretch, or mixing salaried staff with part-time and contract workers — your payroll setup at Austin Bookkeeping Hub grows right along with you.

Here’s what that looks like in practice:

• New employees added to payroll promptly — no lag before their first paycheck
• Contractors and 1099 workers tracked separately and accurately throughout the year
• Seasonal or temporary staff set up and removed cleanly without disrupting your regular pay runs
• Pay schedules adjusted if your business needs change — weekly, bi-weekly, or semi-monthly
• Your books updated in step with every payroll change so nothing falls out of sync

There are no rigid packages or long-term contracts tying you to a setup that no longer fits. As your team changes, we adjust — and you stay focused on running your business, not managing the paperwork behind it.

Pricing depends on the size of your team and how often you run payroll. At Austin Bookkeeping Hub, we keep it straightforward — no surprise add-on fees for things like direct deposit setup or year-end W-2 preparation. Book a free consultation and we’ll give you a clear, honest quote based on your actual situation.

To set up your payroll, we typically need:

• Employee names, addresses, and Social Security numbers
• W-4 withholding elections for each employee
• Pay rates and agreed pay schedule
• Bank details for direct deposit authorization
• Your Federal Employer Identification Number (FEIN)
• Any existing payroll records if switching from another provider

That’s it. We handle the setup from there.

Yes. Many Austin small businesses pay a mix of salaried staff, hourly employees, and 1099 contractors — sometimes all at once. We track and process both throughout the year, so when December arrives, your W-2s and 1099-NECs are already prepared and ready to hand off to your tax professional without any last-minute scramble.

Mistakes in payroll are rare when the process is handled carefully from the start — and that is exactly how we set things up at Austin Bookkeeping Hub. Every pay run is reviewed before anything goes out, so errors are caught before they reach your employees.

That said, if something ever does need correcting:

• We identify the issue immediately and let you know right away
• The correction is processed in the next pay run or off-cycle if urgent
• Your payroll records and books are updated to reflect the fix accurately
• We walk you through what happened in plain language — no jargon

You are never left figuring it out alone. One point of contact, full accountability.

Yes — and we will be straightforward about why. Austin Bookkeeping Hub is a non-CPA bookkeeping firm. We handle the ongoing payroll processing, recordkeeping, and year-end document preparation that keeps your business running smoothly day to day.

What falls outside our scope:

• Filing your business or personal tax returns
• Representing you before the IRS
• Providing tax strategy or legal advice

What we do is make your CPA’s job significantly easier:

• Your payroll records are clean, organized, and up to date all year
• W-2s and 1099-NECs are prepared and ready to hand off at year-end
• Your books and payroll figures are already reconciled — no back-and-forth

Think of us as the team that keeps everything running between tax seasons, so your CPA can focus on the higher-level work they are actually licensed to do. Many of our clients find that cleaner books and payroll records actually reduce their CPA bill at year-end.